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Exclaimer Signature Manager

History: In 2000, Gary Levell, Chris Crawshay and Andrew Millington collaborated to create their email disclaimer and signature software: Exclaimer.

Exchange had no facility for adding one manually so a number of clients working with Millington's and Crawshay's IT reselling agency had asked them for a bespoke solution.

Assuming it would be simple and straightforward, they initially looked for out-of-the-box products online – and found nothing. Seeing an opportunity, they recruited Gary Levell as head developer and devoted their experience and expertise to creating a product that not only did what their clients asked but fulfilled all their expectations for software: strong, simple and supported by great service. In more than a decade, those core values have not changed.

People: But in 12 years, the organization has changed: from three entrepreneurs to a 40-strong, multi-national, multi-discipline team comprising everything from the staple developers to graphic designers and even data analysts.

Exclaimer values the diversity of contribution: from the stalwart, methodical support engineers to the inventive, imaginative software developers – and vice versa and all that occurs in between. Since the founders themselves represent a broad spectrum of talents and personality types, it's intrinsic in Exclaimer's culture to recognize that great products, service and ideas all come from a range of talents, learning styles and outlooks.

Culture: But some things are shared by everyone at Exclaimer: our core values. Strength, simplicity and support are at the centre of everything Exclaimer does or offers.

Strong products should be robust under all circumstances, no matter how rare, unusual or exacting. Software should be an asset the company can trust. That may mean Exclaimer has to extensively and exhaustively test its products, but that's the unique Exclaimer quality. We punish it harder and push it further than most of our customers ever will. But in case they do, we do too. Simplicity goes hand in hand with that: the structure, the interface, the way we code it, our products should be absolutely simple. It's easier for you to understand, to scale, to customize and to maintain.

That applies to our service too, since you're supported by a team of professional, devoted, diligent individuals. Since founding Exclaimer, we've tried to create software that we would want: software we can trust, that we can use and deploy easily. But, when we need help, we'd want to know it was right there, ready and waiting.

Exclaimer Signature Manager allows users to create signatures for Outlook to carry company's branding and legal disclaimers, or even campaign style banner ads, through all out-bound Outlook email communications.

 

Key Features

  • Design Your Template: Use our powerful editor to create the exact signatures you want or be inspired by our library
  • Add Social Media: Show a Twitter 'Follow' or Facebook 'Share' link and your latest Tweet or update.
  • Promote Marketing Campaigns: Add a banner for an upcoming sale or event – then stop as soon as it's over.
  • Across Your Network: No local installs, no add-ins – just design and roll out.
  • One Click Update: Update everyone's signature in a single click.
  • For Separate Teams: Give different departments different signatures – based on their AD attributes
  • With Correct Details: We autocomplete everyone's signature with their AD profile contact details
  • For OWA And Office 365: Signature Manager Outlook Edition can also update OWA signatures and works for Office 365.
  • Award-Winning Quality: MSExchange.org readers voted Signature Manager Outlook Edition the best Outlook tool.
  • Font And Format: Centrally control font, size and format to thoroughly ensure professionalism.
  • Smart Tables: Hide a contact detail field, like 'Fax:', if the user has no fax number to go in it.
  • With Rules: Use policies and conditional fields to decide what is displayed in each user’s signature.
  • Policy Based: Policies combine: a template, conditions, any exceptions and any options.
  • Tested: Make sure your policies work before, not after, you put them live.
  • Phones And Tablets: Signature Manager Outlook Edition won’t update your users’ portable devices but…
  • Add QR Codes: Add an automatically personalised and dynamically generated QR code.
  • Address Block: Drop in a pre-formatted address block with a range of pre-configured regional formats.

Centralize your Email Signatures

Create a signature template using text, images and dynamic fields. Use rules to assign different signatures to different people. Click 'Save' and you're done.

As each email is processed by our Exchange signature software at the email server, Signature Manager Exchange Edition will:

  • Add the signature content you’ve designed to your emails according to rules you control.
  • Update the sender's Sent Items folder so they can see what was sent.
  • Use data for the dynamic fields from the message, sender, recipient or even a social media profile.
  • Automatically hide/display some content based on rules: show social media links on the sales team’s emails, but not on legal’s.

For Microsoft Exchange

Because our Exchange signature software is working directly with your email server, you get total control:

  • Signatures and disclaimers get added at the server so your users can't change them.
  • Every email, even messages from mobile devices, can have full, dynamic, professional signatures.
  • Use recipient-based rules – so, for example, use an internal design on emails to colleagues.
  • All updates are applied instantly: for example, you could show your most recent Tweet in a social media feed with up to the second accuracy.

Centralize Your Email Signatures

Create a signature template using text, images and dynamic fields. Use rules to assign different signatures to different people. Click 'Save' and you're done.

Signature Manager Outlook Edition, our Outlook signature software solution creates email signatures and distributes them to each user so they get the right signatures for their role with their details dynamically completed from the Active Directory. When they start writing an email, the right signature's automatically added below their message as they type. You can give users multiple signatures so they can even manually select the one they want from Outlook's drop-down menu.

I would recommend this product to any other organization- DeLong, Caldwell, Bridgers & Fitzpatrick, L.L.C.

Install it on any Windows machine in your network – PC or server – maybe on a computer in the marketing department, so they can create and update signatures without calling on IT.

Signature Manager Outlook Edition is our award winning Outlook signature software solution used by thousands of organizations of every size and sector around the world. Try it for free.

Whatever Your Outlook

Signature Manager Outlook Edition will centrally create, control and deploy signatures for all popular versions of Outlook from 2003 onwards – including OWA. You don't need Exchange and it supports Office 365 users.

And if you're worried about mobile users with tablets and smartphones who can't use Outlook then don't be. Our Signature Manager Exchange Edition product serves their needs perfectly and anyone buying Signature Manager Outlook Edition can get a license to use Exchange Edition at half the usual cost.

Using Rules

Rules let you define exactly which users get which signatures. Combine conditions that the user must meet such as 'is a member of the Sales OU' with exceptions that they must not, such as: 'is not a member of the Company Director Distribution Group' to create powerful rules.

 Rules get combined with signature templates to create policies. That means you can arrange for a user to have any number of signatures and let them choose the one that's appropriate to the email they're working on. Maybe you want the Sales Director to be able to select one of the Sales team's promotional signatures as well as the one appropriate to her position on the board.

You can even set up a campaign policy to add a banner to your signature for a specific period – to promote a seasonal sale or explain irregular working hours during a holiday. It's all possible with our powerful rules system.

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