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Callas Software pdfaPilot 6

callas software finds simple ways to handle complex PDF challenges. As a technology innovator, callas software develops and markets PDF technology for publishing, print production, document exchange and document archiving.

callas software helps agencies, publishing companies and printers to meet their challenges, by providing software to preflight, correct and repurpose PDF files for print production and electronic publishing.

Businesses and government agencies all over the world rely on callas software’s future-proof, fully PDF/A compliant archiving products.

In addition, callas software technology is available as a programming library (SDK) for developers with a need for PDF optimization, validation and correction. Software vendors such as Adobe®, Quark®, Xerox® and many others have understood the quality and flexibility provided by these callas tools and have incorporated them into their solutions.

callas software actively supports international standards and has been participating in ISO, CIP4, the European Color Initiative and the Ghent PDF Workgroup. callas software is a founding member of the PDF/A Competence Center.
pdfaPilot 6

pdfaPilot is the solution for conversion of PDF or native documents and emails into robust, searchable PDF or PDF/A files for long-term archiving. It uses the same rock-solid PDF/A technology as used in Adobe Acrobat and is available for desktop use, through watched folders or ready for integration into existing systems through a command line interface or software development kit.

All-new pdfaPilot Desktop 6

callas software just released version 6 of their pdfaPilot solution. Part of this new release is the Object Inspector, that allows looking at the properties of the different objects used in the PDF. Also new is the possibility to add GiroCodes to ZUGFeRD compatible invoices, the possibility to convert documents to PDF/A and PDF/X at the same time, and better support for PDF/UA, the ISO format for accessible PDF documents. On top of that the overview pages with the contents of PDF/A-3 documents containing embedded files are now fully adjustable. More information.

Make your documents and emails last a lifetime

In many environments, there are regulatory requirements that all communication regarding specific topics has to be archived for a certain period of time. How long that is can differ widely – from a few years to multiple tens of years.

The format of choice for archiving is defined in the ISO standard PDF/A (PDF for Archiving). This ISO standard defines three different PDF/A versions and callas pdfaPilot can automatically convert all of your documents and emails into the PDF/A flavor required for your purposes. Additional job information (metadata) is fully supported and the solution is configurable enough to let it adapt to your workflow instead of the other way around.

Archiving documents is a critical operation of modern workflows; for that reason callas pdfaPilot has been extensively tested and complies with the ISO standards as verified with for example the Isartor test suite. The fact that the very same technology is used in the de facto standard, Adobe Acrobat, is testament to its quality.

Archiving typical office documents

The best way to have good PDF/A files is to properly create them to begin with. For this, callas pdfaPilot can automatically convert Microsoft Word, Excel, PowerPoint, Project, Publisher and Visio files into quality PDF files for you. Simply drag them on the document window of callas pdfaPilot Desktop and the conversion takes place in the best possible way.

OpenOffice documents are fully supported too and on Mac OS X Pages and Keynote of course work as well. Using the integrated Adobe engine, callas pdfaPilot even does quality conversion of EPS and PostScript files for you, without requiring Adobe Acrobat Distiller to be installed.

Email archiving

These days, emails are an essential part of business communication in most organizations. Many countries have laws and regulations around the archival of such communication, either to be used in potential future litigation or as part of sound accounting practices.

Because emails are usually handled by email servers with limited storage capacities, there are no guarantees that an email you receive today will still be on the server ten years from now. When you download the email from your server it is possibly converted into the proprietary format of the email client, and there is no guarantee that you will have such a client in the future. In addition, there are attachments to the emails that require a proper viewer for all file formats that may occur here. Luckily callas pdfaPilot lets you store these emails including all attachments in a PDF/A format that will be available and readable many years from now.

But even in environments where such regulatory guidelines don’t apply, there are good reasons to archive emails. In our modern society an amazing amount of business intelligence is captured in emails. Being able to maintain that information in a structured way and in the same format that is used for other documents and being able to efficiently search all of those documents including emails and their attachments efficiently will only become more important.

Handle EPUB and PDF/UA

Thanks to its unique checking feature for tagging structure in a PDF file callas pdfaPilot also offers optimized exporting to PDF/UA, the standard for accessibility. More and more legislation requires documents to be universally accessible for everyone, including people with physical disabilities. As a result, checking against the PDF/UA standard has gained importance for service providers, governments and enterprise customers alike.

But pdfaPilot lets you take advantage of PDF tagging in a very different area as well:

The tagging structure can be used in order to automatically create EPUB files from PDF. This PDF to EPUB feature converts PDFs into eBook files that can immediately be used on mobile devices such as smartphones or tablets.

All-new pdfaPilot Server 6

callas software just released version 6 of their pdfaPilot solution. Part of this new release is the Object Inspector, that allows looking at the properties of the different objects used in the PDF. Also new is the possibility to add GiroCodes to ZUGFeRD compatible invoices, the possibility to convert documents to PDF/A and PDF/X at the same time, and better support for PDF/UA, the ISO format for accessible PDF documents. On top of that the overview pages with the contents of PDF/A-3 documents containing embedded files are now fully adjustable. More information.

Fully unattended processing

pdfaPilot Server allows for setting up as many watched folders as needed by your workflow; all files dropped in such a watched folder are picked up and processed in a fully unattended way according to your specifications. Each watched folder can be configured independently and can convert office documents, emails and their attachments, fix common problems in PDF documents or perform guaranteed PDF/A generation.

Depending on the result of processing callas pdfaPilot drops processed files into specific output folders so that the rest of the workflow can be automated as well. If necessary, customized reports can be created to communicate problem files internally or return information directly to clients. Because the reporting is done using easy-to-customize templates, you can even adapt reports to use your own organizational layouts. And of course reporting templates can be customized to show only the level of complexity that is really needed.

Guaranteed PDF/A conversion

In many automated workflows it is crucial that the maximum percentage of documents can be converted to PDF/A unattended; even if the incoming files contain problems or potential problems. To satisfy this demand pdfaPilot Server can be configured with guaranteed PDF/A conversion that uses a number of fallback strategies if problems in incoming files are detected.

Scalability

The regular license of pdfaPilot Server is already capable of processing 8 files in parallel; if that is not enough there is an unlimited license that is only limited by the strength of the hardware (or virtual server) it is running on.

When you need more power than can be provided by a single computer or when you want to build critical workflows where failover is important, pdfaPilot Server is ready for that as well. Your pdfaPilot Server license can be upgraded to a pdfaPilot Dispatcher license, preserving all watched folder configuration in the process. Once that is done, pdfaPilot Satellites on different computers can begin to cooperate with your dispatcher. This provides easy load balancing and failover across multiple computers.

Always in control

Regardless of whether a single pdfaPilot Server is used or whether pdfaPilot Dispatcher shares the load across different systems, setting up and monitoring processing remains easy. pdfaPilot simplifies this by allowing remote configuration and remote monitoring across the network.

All pdfaPilot Server management tools have been built into pdfaPilot Desktop. From the desktop application it is possible to start a local server or connect to one or more remote servers. This enables you to test locally and then configure a remote server one you’re satisfied everything works as it should.

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