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Callas Software pdfToolbox 7

About callas software

callas software finds simple ways to handle complex PDF challenges. As a technology innovator, callas software develops and markets PDF technology for publishing, print production, document exchange and document archiving.

callas software helps agencies, publishing companies and printers to meet their challenges, by providing software to preflight, correct and repurpose PDF files for print production and electronic publishing.

Businesses and government agencies all over the world rely on callas software’s future-proof, fully PDF/A compliant archiving products.

In addition, callas software technology is available as a programming library (SDK) for developers with a need for PDF optimization, validation and correction. Software vendors such as Adobe®, Quark®, Xerox® and many others have understood the quality and flexibility provided by these callas tools and have incorporated them into their solutions.

callas software actively supports international standards and has been participating in ISO, CIP4, the European Color Initiative and the Ghent PDF Workgroup. callas software is a founding member of the PDF/A Competence Center.

callas software has released version 7 of its pdfToolbox product line. This new version is a significant step forward in making PDF quality control and production workflows more accurate.

The core PDF and font libraries in pdfToolbox have received a major update to improve speed and reliability of processing troublesome PDF files. The more compact and adjustable preflight report improves clear communication with customers, and the operator checkpoints allow manual intervention in automated workflows.

Some new features include:

  • Manual intervention in automated workflows
  • New generation PDF transparency flattening and font library
  • New preflight report
  • PDF file cleanup for print and mobile production workflows
  • Advanced preflight check
  • And more!
pdfToolbox Desktop 7

callas pdfToolbox offers powerful PDF preflight and correction. Problem files can be fixed during preflight or with a click of the button in the Switchboard. Flattening transparency, converting fonts to outlines, inserting trim and bleed boxes to match printer marks, converting office documents or even PostScript files directly into PDF, comparing versions of PDF files, visualizing ink coverage… no task is too difficult for callas pdfToolbox.

Imagine a solution for your PDF problems
Working with PDF files has solved a lot of problems in today's workflows, probably also in your workflow. Unfortunately it has not resolved all problems. pdfToolbox from callas software has been designed to find those problems and fix them in the quickest and easiest way. How efficient is that!

Spot the differences
Do you have two versions of a PDF file and you need to know all of the differences between those files? Or do you have a PDF file you simply have to embed a font in, but you want to be reassured doing so didn't change the file?

callas pdfToolbox has a visual compare feature making file comparisons incredibly easy by masking what is the same in both files and highlighting the changes in red. Now you can be sure that you have seen all changes to your files and approve them as you wish.

Control quality
Adobe licensed the preflight engine embedded in callas pdfToolbox for use in Adobe Acrobat Pro. You can create your own quality control rules or you can simply adopt those developed by standards organizations such as the ISO or the GWG.

And with full support of the Proof of Preflight standard developed by the GWG, callas pdfToolbox will protect your preflighted files with a digital signature . This way you can easily prove that the file you delivered was indeed good.

Inspect visually
Sometimes PDF files will fail quality control, but you need to know whether they will actually cause problems in production. callas pdfToolbox contains a unique "visualizer" mode that visually highlights the severity of problems such as ink coverage overruns, low resolution images and small text and line-art. How cool is that!

The errors are color-coded right on top of the actual document so that you can see where those problems really are. With this information, you are able to intelligently decide whether the file will be useable or if you need a new version.

Create good PDF files
What if your client sends you a Microsoft Word file? Or an EPS or PostScript file? callas pdfToolbox can automatically convert Microsoft Word, Excel, PowerPoint, Project, Publisher and Visio files into quality PDF files for you. How easy is that!

OpenOffice documents are fully supported on Mac, Windows and Linux, as well as Pages on Mac OS X. Using the integrated Adobe engine, callas pdfToolbox even does quality conversion of EPS and PostScript files for you, without having Acrobat Distiller installed.

Impose yourself
How about doing simple imposition tasks, such as making booklets or doing a step-and-repeat? callas pdfToolbox does that seamlessly taking a PDF file generated with spreads and splitting it into single pages for example. More complicated imposition schemes can be created and applied as well and of course they can also be automated using callas pdfToolbox Server.

Automation you said?
So what if you have more than just a sporadic PDF file you need to work on? callas pdfToolbox Desktop offers a neat batch feature that lets you run a quality control profile or a PDF fix-up on a whole folder of files - easy to use and lightning quick.

For prepress professionals, there's an updated PDF engine which supports

  • the latest ISO standards
  • advanced color management
  • imposition of everything from business cards to full N-up impositions
  • splitting or joining of PDF content
  • controls to resize and reposition PDF content
  • the ability to embed, subset, replace and convert fonts to outlines
  • 64-bit systems

Powerful Document Manipulation tools for everyone...

  • Prepares professional looking handouts and presentations for on-screen and printed delivery
  • Easily creates language or regional versions with extensive support for localization workflows
  • Imposes anything from simple booklets to fully-fledged brochures and books, as well as N-up and Step&Repeat impositions for digital printing
  • Options to scale, fit, move, extend, rotate and flip pages and content
  • Powerful layering features and the ability to slice pages into text and non-text
  • Easily split multipage PDF documents into page-range fragments and combine them
  • Selectively remove content and import new content; double burn pages; insert empty pages or duplicate pages
  • Easy access to frequently needed tools through personal workspaces
  • Intuitive user interface
  • Ability to contact support from within the user interface and vote on features

...And production tools for the specialists

  • Easy exporting of ICC profiles embedded in PDFs
  • Standards supported include PDFX-ready Profiles v1.2 (PDF/X-1a, PDF/X-3, PDF/X-4 and PDF/X-4p) based on Ghent PDF Workgroup 1v4 specifications
  • The PDF Layer Explorer allows you to manage and generate layer views (OCCDs), and includes the first-in-industry ability to generate layers in accordance with PDF/X-4
  • Font controls include embedding, subsetting already embedded fonts (saving up to 50% space over other subsetting tools); replacing fonts and converting to vector outlines
  • Advanced font-management keeps font names unique and prevents font caching problems when combining PDFs using subsets of the same font
  • Produces reports for numerous aspects of your PDF, including font usage or image overviews
  • Built-in image re-compression allows you to change the compression method of images right inside your PDF files
  • Prepress Pro Companion can replace an incorrectly defined output intent, modify overprint and knockout for black and white, adjust TVI and more

Professional color management for non-experts

  • Includes powerful color tools: adjust for type of output with a click; conversion to B/W that just works; converts RGB in Office PDFs to printable CMYK; sophisticated spot color handling
  • Processes all gray elements consistently (whether DeviceGray, DeviceCMYK, DeviceN or Separation), and enables dot-gain compensation (for both process and spot colors)
  • New advanced color mapping to map between various color spaces including RGB to CMYK or vice versa,
  • Spot to Spot, Spot to CMYK or RGB, and RGB or CMYK to Spot
  • Device Link add-on for smooth CMYK to CMYK conversion (payable option). Includes a series of most-used profiles for standard printing processes

Usability to the max!

  • Completely revamped user interface makes using pdftoolbox a pleasure and a breeze!
  • Lets you place frequently needed tools, including saved pdftoolbox profiles in your personal work-space
  • Localized versions are available in Spanish and Italian as well as English, German, French
  • PDF/X-ready profiles translated into 5 languages (English, German, French, Spanish and Italian)
  • Updated reference manual now has comprehensive information about the creation of imposition configuration files and color conversions
  • Ships with additional pre-configured pdftoolbox profiles to demonstrate the latest checks and fixes with the click of a button
  • Simplified yet more powerful check enhancement to create preflight rules

Runtime variables for preflight versatility
pdftoolbox includes Dynamic Profiles that allow variable parameters to be defined at runtime. pdftoolbox Dynamic Profiles can be adjusted on the fly and checks and fix-ups can be dynamically switched on or off, creating incredible versatility in your workflow

Get the most out of metadata

  • Provides convenient browsing of document metadata as well as object-level metadata for images embedded inside the document
  • Support for all relevant industry metadata standards including Dublin Core, IPTC, PRISM, GWG AdTicket/AdsML, PLUS, EXIF and Camera Raw
  • Facilitates metadata based researching in Yahoo, Wikipedia, Amazon, Google and AskMetaFilter
  • Supports GPS data for use with Google Maps, OpenStreetMap and Google Earth
  • XML export of all document and object level metadata for tracking image use and licenses

NOTE: DeviceLInk Add-on for callas pdfToolbox offers extended functionality by means of the provided most commonly used DeviceLink profiles for professional printing. Requires pdfToolbox Desktop 7.

pdfToolbox Server 7

Hotfolder-based automation for efficient checking, correction and color conversion of PDF files. pdfToolbox Server version to make use of unlimited CPU's. Adequate hardware is required. Also includes one license of callas pdfToolbox Desktop for configuration and testing purposes. Direct integration with Enfocus FullSwitch and PowerSwitch by means of the provided application configurations.

pdfToolbox Server 7 offers instant automation through the use of hot folders. Fully multi-processor aware, callas pdfToolbox Server easily scales with your needs and—built on the Adobe PDF Library—it provides rock-solid processing. A command-line version and full developer SDK are available when it's necessary to provide closer integration. The hot folder interface lets you set up different watched folders that automatically pick up files and process them.

Summary of the new features in version 7:

  • New internal engine for rendering, transparency flattening, optimization and creation of PS/EPS
  • New internal engine for font handling
  • Checkpoint for pdfToolbox 7 Server
  • New and enhanced Profiles
  • New and enhanced Fix-ups
  • New and enhanced Checks
  • New and enhanced Reports
  • New and enhanced actions in CLI

From the developers of Adobe® Acrobat®'s Preflight technology, pdfToolbox Server offers comprehensive, yet easy to use

  • PDF preflighting and automatic correction
  • Automatically convert Microsoft Office files as well as OpenOffice documents into print-ready PDFs
  • Imposes anything from simple booklets to fully-fledged brochures and books
  • Flatten transparency automatically (Windows, OS X and Linux)
  • Includes extensive web-development kit for easy integration

The optional DeviceLink set provides easy repurposing of files for different printing conditions.

Smooth integration with Switch® makes callas pdfToolbox Server a flexible and sophisticated PDF workflow solution, offering increased productivity and ensuring reliable quality results.


  • Supports all PDF versions (up to PDF 1.7/Acrobat® 9)
  • Supports all PDF/X standards (PDF/X-1a, PDF/X-3, PDF/X-4, PDF/X-5)
  • Includes the most significant industry standard profiles like the Ghent PDF Workgroup standard
  • Connects to existing workflows through hot folders
  • Simultaneous processing of multiple files for optimised throughput
  • Splits multipage PDF files into segments
  • Creates permutations of PDF files per layer or layer view
  • Merges multiple PDFs into a single PDF file
  • Generates configurable single page EPS files
  • Exports pages as JPEG or PNG in quality settings from thumbnail over full size preview up to high resolution content proof
  • Uses IPTC, XMP and other object related metadata and exports them in a configurable XML report
  • Limit most manipulations to specific objects


  • Provides configuration files that can be interchanged with other servers
  • Integrates fully into FullSwitch® and PowerSwitch®
  • Updated Switch® configurator with the ability to define runtime parameters in dynamic pdToolbox 4 profiles
  • Extensive Switch® integration improvements: save as image, enhanced EPS export, creation of multiple reports, severity-dependent reporting, and saving of XML reports as an XML metadata data set

Verification & conversion features

  • Checks more than 1000 characteristics
  • Adjusts and corrects more than 100 different features
  • Supports all principle standards: validates and creates PDF/X-1a, PDF/X-3, PDF/X-4 and PDF/X-4p, and validates PDF/X-5
  • Allows creation of different types of reports in one run
  • Embeds missing fonts (including Easter European, Cyrillic and Far Eastern fonts) and makes font names unique to protect against character dropouts or font substitution in down stream processes
  • Imposes any type of PDF based on extremely flexible rule based imposition schemes
  • Places page objects or new PDFs on layers
  • Creates PDF/X-4 conforming layer views (OCCDs) for using multilingual publication files or handling product variants in packaging
  • Provides adjustable compression methods for images
  • Supports smart configuration through dynamic pdfToolbox 4 profiles that allow variable parameters to be defined at runtime - creating incredible versatility in your workflow (profiles can be adjusted on the fly and checks and fix-ups can be dynamically switched on or off)

Colou-management features

  • Full support of ICC and DeviceLink profiles
  • Provides comprehensive conversion of Office RGB
  • Delivers all professional conversions - RGB gray to black only for text, line-art and images, CMYK and spot colous to RGB, spot colors to process, colored PDFs to black/white
  • Processes line-art and images separately
  • Allows to optionally preserve primary, secondary and tertiary colors
  • Offers tone value adjustment (for both process and spot colors)
  • Supports black point compensation
  • Maps between various color spaces

***Note that a software maintenance agreement is mandatory for all pdfToolBox Server software. This must be purchased in addition to the software. For an accurate quote please contact our sales department before your purchase.

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